Ms-Word
Ms-WordWhat is MS-Word : It is a Word Processor Software
Application Name : winword
Extension Name : .docx
default filename : document1
Complete file : document
Every File Contains = Many Pages
What is a word processor : Word Processor is a computer program that enables you to type, modify, print and save text for future retrieval.
Examples of Different Word Processor :
Ms-Word
Word Star
Perfect Writer
Word Perfect
Professional Write
Multi Mate
Open Office
Benefites and Advantage :
* Revise without Typing
* Making Copies
* Manipulation of text
* Increased Productivity
* Special print Effect
* Faster Proof Reading
Popular Application :
Circulars, Public Notice, Memos, Prospectus for college
Reports, Tenders, Contracts, Agreements
Letters, Memos
Time tables, Work Schedules, Balance Sheets, Report Cards
Advantages of Ms-Word
1. WYSIWYG (What You See Is What You Get)
2. Built in Drawing tools
3. User Friendly
4. Office Assistant
5. Auto Correct
6. Wizard Feature
7. Easy move to WWW (world wide web)
Getting Started :
Start => Type "Word" => Enter
Window An Interface
1) Application Icon
2) Quick Access Toolbar
3) Title Bar
4) Control Toolbox
5) Ribbon
6) Ruler
7) Cursor/Insertion Mark
8) Horizontal Scroll Bar
9) Vertical Scroll Bar
10) Status Bar
Type Random Paragraph =rand()
Saving a File [Ctrl+S]
- File => Save => Computer => Browse
- Select the Location
- Specify FileName
- Save
Protecting With Password
- File => Save As => Computer => Browse
- Tools => General Option
- Specify Password to Open ********
- Specify Password to Modify ********
- Re Enter the Password to open ********
- Re Enter the Password to modify ********
- Ok => Save
Closing a File [Ctrl+W]
- File => Close
Opening a File [Ctrl+O]
- File => Open => Computer => Browse
- Select the Location => Select File
- Open
Creating a New File [Ctrl+N]
- File => New => Blank Document
Save Your Document as PDF
- File => Save As=> Computer => Browse
- Select the Location
- Specify FileName
- Select Save As Type =" PDF"
- Save
Save Your Document as Template
- File => Save As=> Computer => Browse
- Select the Location
- Specify FileName
- Select Save As Type =" Word Template"
- Save
Save your document as old word format (Like 2007/2003/97 format)
- File => Save As=> Computer => Browse
- Select the Location
- Specify FileName
- Select Save As Type =" Word 97-2003 Document"
- Save
Open/Edit a PDF Document in Word (Portable Document Format)
- File => Open => Computer => Browse
- Select the Location => Select the File
- Open
- Now Edit the document
Customize Quick Access Toolbar
- Click on Customize Quick Access Toolbar
- Activate your required button
Adding more buttons on Quick Access Toolbar
- Click on Customize Quick Access Toolbar
- More Commands
- Choose Command = "All Commands"
- Select the button => Add/Remove
- Ok
===== THE HOME RIBBON ===========
======== Various Types of Selection a Paragraph ===========
Drag up/Down/Left/Right : Select Direction
Mouse Complete Left+Click : Select a Line
Mouse Complete Left+Dbl Click : Select a Paragraph
Mouse Complete Left+Triple Click : Select All
Ctrl+A : Select All
Ctrl+Num5 : Select All
Alt+Drag : Select an Area
Double Click : Select a Word
Triple Click : Select a Paragraph
Shift+Arrow : Select Direction
Shift+Home : Select to Beginning
Shift+End : Select to Last
Shift+PageUp : Select Previous Page
Shift+PageDown : Select Next Page
Shift+Ctrl+Arrow => Select Direction +Jump
Ctrl+Shift+Home => Select upto Beginning of File
Ctrl+Shift+End => Select upto Last of file
Cut [Ctrl+x]= Delete the selected text and put in buffer
[Shift+Del]
Copy [Ctrl+c] = Store the selected text in buffer
[Ctrl+Ins]
Paste [Ctrl+v]= Insert the buffer memory data
[Shift+Ins]
Undo [Ctrl+Z] = Goto Previous position
[....?....]
Paste Special = It will Insert the buffer memory in another format like picture, html, nonformat text etc...
- Select Data
- Copy => Home => Paste Special => Picture => Ok
Copy Format = Ctrl+sh+C
Format Painter : Ctrl+sh+V = It will copy the formatting from the source and paste the formattin in the destination area.
Bold [Ctrl+B]
Italic [Ctrl+I]
Underline [Ctrl+U]
Double Underline [Ctrl+sh+D]
SubScript : Ctrl+=
Super Script : Ctrl+sh+(+)
Clear Formatting = Ctrl+Space
Change Case = Shift+F3
Increase Font Size = Ctrl+sh+>
Decrease Font Size = Ctrl+sh+<
Increase Font Size 1pt = Ctrl+]
Decrease Font Size 1pt = Ctrl+[
Format Font = Ctrl+D
Bullet & Numbering
Ctrl+sh+L = Bullet
1. Space
1) Space
i) space
I. space
a) space
A) space
- space
=> space
* space
-> space
> space
Ctrl+M = Increase Indent
Ctrl+sh+m = Decrease Indent
Ctrl+* = Show/Hide Character
Ctrl+L = Left Alignment
Ctrl+R = Right Alignment
Ctrl+E = Center Alignment
Ctrl+j = Justify Alignment
Ctrl+T = Hanging Indent
Ctrl+sh+T = Decrease Hanging Indent
Ctrl+1 = Single Line Spacing
Ctrl+2 = Multiple Line Spacing
Ctrl+5 = 1.5 line Spacing
Ctrl+Z = Undo
Ctrl+Y = Redo
Ctrl+F = Find, Advance Find
Ctrl+H = Replace
(Match Case, Whole Word, WildCard, SoundLIke, All word Forms, Match Prefix, Match Suffix)
Select
All, object, similiar formatting, selection pane
========= THE INSERT RIBBON ==========
Review
Spelling & Grammar (F7)
Define (Ctrl+F7)
Thesaurus (Sh+F7)
Table of Contents
Create a Rand() text of 12 pages
Assign Heading1 (8nos) on different pages
Goto end/top of Document
Reference => Table of Contents => Heading
Update Table
Change the Spelling of any Heading
Insert a New Heading inside the same document
Reference => Update Table => Entire Table
Insert Caption
Inside a Long Document (12Pages)
Insert => Table
Reference => Insert Caption => Ok
Do Repeat the Same on different pages
Table of Figure
After above steps
Reference => Table of Figures => Ok
MailMerge (Labels)
- Create an Address File of Friends using Table
- Mailings => Start MailMerge => Labels
- 30 PerPage [ii]=> Ok
- Select Receipents => Use Existing List
- Locate Your file => Open
- Insert Merge Fields => Set the fields on documents
- Update Labels
- Finish & Merge => Edit Individual Docs => Ok
MailMerge (Letters)
- Create an Address File = save = Addr.docx
- Create a Letter File = Save = Letter.docx
- Open the Letter file
- Mailings => Start MailMerge => Letters
- Select Receipents => Use Existing List
- Locate Your file => Open
- Insert Merge Fields => Set the fields on documents
- Finish & Merge => Edit Individual Docs => Ok
Track Changes (Ctrl+Sh+E)
- Here we can protect the file from unauthorized changes
- Review => Track Changes => Lock Tracking
- Specify Password => Re Enter Password => Ok
Reject Changes
- After Editing It will format the edited text
- If you like to reject the changes
- Review => Reject Changes => Reject All Changes
Accept Changes
- After Editing It will format the edited text
- If you like to accept the changes
- Review => Accept Changes => Accept All Changes
Compare
- Save a file "abc" with rand() contains
- Save another file "pqr" with rand() contains
- on "pqr" Delete, Change Formatting & Insert some word
- Review => Compare
- Origional ="abc" ; Revised ="pqr" => Ok
Macros
- View => Macros => Record Macro
- Keyboard => Shortcut Key =" Ctrl+Num7 "
- Assign => Close
- Do your Work to Recording
- View => Macros => Stop Recording
Auto Correct
- File => Options => Proofing => AutoCorrect Options
- Replace............... With
- Ok => Ok
Measurement Unit Change
- File => Options => Advanced => Scroll Down =>
- Select Measurement Unit => Ok =>Ok
Auto Save
- File => Options => Save
- Save Auto Recover Information in Every _____ Minutes
- How to remove unjustified word from "word" which have been added into spelling & grammer.
===================== SHORTCUT KEYS =========================
Ctrl + A = Select All
B = Bold
C = Copy
D = Format Font
E = Center Alignment
F = Find
G = Goto
H = Replace
I = Italic
J = Justify
K = Hyperlink
L = Left Alignment
M = Increase Indent
N = New
O = Open
P = Print
Q = Reset Para
R = Right Alignment
S = Save
T = Hanging Indent
U = Underline
V = Paste
W = Close
X = Cut
Y = Redo
Z = Undo
