Ribbon keyboard shortcuts
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To do this |
Press |
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Move to the Tell me or Search field on the ribbon and type a search term for assistance or Help content. |
Alt+Q, then enter the search term. |
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Open the File menu. |
Alt+F |
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Open the Home tab and format text and numbers and use the Find tool. |
Alt+H |
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Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes. |
Alt+N |
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Open the Page Layout tab and work with themes, page setup, scale, and alignment. |
Alt+P |
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Open the Formulas tab and insert, trace, and customize functions and calculations. |
Alt+M |
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Open the Data tab and connect to, sort, filter, analyze, and work with data. |
Alt+A |
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Open the Review tab and check spelling, add notes and threaded comments, and protect sheets and workbooks. |
Alt+R |
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Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros. |
Alt+W |
Work in the ribbon with the keyboard
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To do this |
Press |
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Select the active tab on the ribbon and activate the access keys. |
Alt or F10. To move to a different tab, use access keys or the arrow keys. |
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Move the focus to commands on the ribbon. |
Tab key or Shift+Tab |
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Move down, up, left, or right, respectively, among the items on the ribbon. |
Arrow keys |
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Show the tooltip for the ribbon element currently in focus. |
Ctrl+Shift+F10 |
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Activate a selected button. |
Spacebar or Enter |
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Open the list for a selected command. |
Down arrow key |
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Open the menu for a selected button. |
Alt+Down arrow key |
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When a menu or submenu is open, move to the next command. |
Down arrow key |
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Expand or collapse the ribbon. |
Ctrl+F1 |
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Open a context menu. |
Shift+F10 Or, on a Windows keyboard, the Windows Menu key (usually between the Alt Gr and right Ctrl keys) |
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Move to the submenu when a main menu is open or selected. |
Left arrow key |
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Move from one group of controls to another. |
Ctrl+Left or Right arrow key |
Keyboard shortcuts for navigating in cells
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To do this |
Press |
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Move to the previous cell in a worksheet or the previous option in a dialog box. |
Shift+Tab |
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Move one cell up in a worksheet. |
Up arrow key |
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Move one cell down in a worksheet. |
Down arrow key |
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Move one cell left in a worksheet. |
Left arrow key |
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Move one cell right in a worksheet. |
Right arrow key |
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Move to the edge of the current data region in a worksheet. |
Ctrl+Arrow key |
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Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column. |
End, Arrow key |
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Move to the last cell on a worksheet, to the lowest used row of the rightmost used column. |
Ctrl+End |
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Extend the selection of cells to the last used cell on the worksheet (lower-right corner). |
Ctrl+Shift+End |
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Move to the cell in the upper-left corner of the window when Scroll lock is turned on. |
Home+Scroll lock |
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Move to the beginning of a worksheet. |
Ctrl+Home |
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Move one screen down in a worksheet. |
Page down |
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Move to the next sheet in a workbook. |
Ctrl+Page down |
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Move one screen to the right in a worksheet. |
Alt+Page down |
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Move one screen up in a worksheet. |
Page up |
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Move one screen to the left in a worksheet. |
Alt+Page up |
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Move to the previous sheet in a workbook. |
Ctrl+Page up |
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Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells. |
Tab key |
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Open the list of validation choices on a cell that has data validation option applied to it. |
Alt+Down arrow key |
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Cycle through floating shapes, such as text boxes or images. |
Ctrl+Alt+5, then the Tab key repeatedly |
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Exit the floating shape navigation and return to the normal navigation. |
Esc |
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Scroll horizontally. |
Ctrl+Shift, then scroll your mouse wheel up to go left, down to go right |
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Zoom in. |
Ctrl+Alt+Equal sign ( = ) |
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Zoom out. |
Ctrl+Alt+Minus sign (-) |
Keyboard shortcuts for formatting cells
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To do this |
Press |
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Open the Format Cells dialog box. |
Ctrl+1 |
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Format fonts in the Format Cells dialog box. |
Ctrl+Shift+F or Ctrl+Shift+P |
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Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference. |
F2 |
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Insert a note. Open and edit a cell note. |
Shift+F2 Shift+F2 |
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Insert a threaded comment. Open and reply to a threaded comment. |
Ctrl+Shift+F2 Ctrl+Shift+F2 |
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Open the Insert dialog box to insert blank cells. |
Ctrl+Shift+Plus sign (+) |
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Open the Delete dialog box to delete selected cells. |
Ctrl+Minus sign (-) |
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Enter the current time. |
Ctrl+Shift+Colon (:) |
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Enter the current date. |
Ctrl+Semicolon (;) |
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Switch between displaying cell values or formulas in the worksheet. |
Ctrl+Grave accent (`) |
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Copy a formula from the cell above the active cell into the cell or the formula bar. |
Ctrl+Apostrophe (') |
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Move the selected cells. |
Ctrl+X |
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Copy the selected cells. |
Ctrl+C |
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Paste content at the insertion point, replacing any selection. |
Ctrl+V |
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Open the Paste Special dialog box. |
Ctrl+Alt+V |
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Italicize text or remove italic formatting. |
Ctrl+I or Ctrl+3 |
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Bold text or remove bold formatting. |
Ctrl+B or Ctrl+2 |
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Underline text or remove underline. |
Ctrl+U or Ctrl+4 |
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Apply or remove strikethrough formatting. |
Ctrl+5 |
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Switch between hiding objects, displaying objects, and displaying placeholders for objects. |
Ctrl+6 |
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Apply an outline border to the selected cells. |
Ctrl+Shift+Ampersand sign (&) |
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Remove the outline border from the selected cells. |
Ctrl+Shift+Underscore (_) |
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Display or hide the outline symbols. |
Ctrl+8 |
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Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. |
Ctrl+D |
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Apply the General number format. |
Ctrl+Shift+Tilde sign (~) |
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Apply the Currency format with two decimal places (negative numbers in parentheses). |
Ctrl+Shift+Dollar sign ($) |
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Apply the Percentage format with no decimal places. |
Ctrl+Shift+Percent sign (%) |
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Apply the Scientific number format with two decimal places. |
Ctrl+Shift+Caret sign (^) |
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Apply the Date format with the day, month, and year. |
Ctrl+Shift+Number sign (#) |
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Apply the Time format with the hour and minute, and AM or PM. |
Ctrl+Shift+At sign (@) |
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Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. |
Ctrl+Shift+Exclamation point (!) |
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Open the Insert hyperlink dialog box. |
Ctrl+K |
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Check spelling in the active worksheet or selected range. |
F7 |
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Display the Quick Analysis options for selected cells that contain data. |
Ctrl+Q |
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Display the Create Table dialog box. |
Ctrl+L or Ctrl+T |
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Open the Workbook Statistics dialog box. |
Ctrl+Shift+G |
Keyboard shortcuts for making selections and performing actions
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To do this |
Press |
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Select the entire worksheet. |
Ctrl+A or Ctrl+Shift+Spacebar |
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Select the current and next sheet in a workbook. |
Ctrl+Shift+Page down |
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Select the current and previous sheet in a workbook. |
Ctrl+Shift+Page up |
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Extend the selection of cells by one cell. |
Shift+Arrow key |
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Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell. |
Ctrl+Shift+Arrow key |
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Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off. |
F8 |
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Add a non-adjacent cell or range to a selection of cells by using the arrow keys. |
Shift+F8 |
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Start a new line in the same cell. |
Alt+Enter |
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Fill the selected cell range with the current entry. |
Ctrl+Enter |
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Complete a cell entry and select the cell above. |
Shift+Enter |
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Select an entire column in a worksheet. |
Ctrl+Spacebar |
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Select an entire row in a worksheet. |
Shift+Spacebar |
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Select all objects on a worksheet when an object is selected. |
Ctrl+Shift+Spacebar |
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Extend the selection of cells to the beginning of the worksheet. |
Ctrl+Shift+Home |
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Select the current region if the worksheet contains data. Press a second time to select the current region and its summary rows. Press a third time to select the entire worksheet. |
Ctrl+A or Ctrl+Shift+Spacebar |
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Select the current region around the active cell. |
Ctrl+Shift+Asterisk sign (*) |
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Select the first command on the menu when a menu or submenu is visible. |
Home |
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Repeat the last command or action, if possible. |
Ctrl+Y |
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Undo the last action. |
Ctrl+Z |
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Expand grouped rows or columns. |
While hovering over the collapsed items, press and hold the Shift key and scroll down. |
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Collapse grouped rows or columns. |
While hovering over the expanded items, press and hold the Shift key and scroll up. |
Keyboard shortcuts for working with data, functions, and the formula bar
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To do this |
Press |
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Turn on or off tooltips for checking formulas directly in the formula bar or in the cell you’re editing. |
Ctrl+Alt+P |
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Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use the arrow keys to create a reference. |
F2 |
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Expand or collapse the formula bar. |
Ctrl+Shift+U |
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Cancel an entry in the cell or formula bar. |
Esc |
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Complete an entry in the formula bar and select the cell below. |
Enter |
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Move the cursor to the end of the text when in the formula bar. |
Ctrl+End |
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Select all text in the formula bar from the cursor position to the end. |
Ctrl+Shift+End |
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Calculate all worksheets in all open workbooks. |
F9 |
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Calculate the active worksheet. |
Shift+F9 |
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Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation. |
Ctrl+Alt+F9 |
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Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated. |
Ctrl+Alt+Shift+F9 |
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Display the menu or message for an Error Checking button. |
Alt+Shift+F10 |
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Display the Function Arguments dialog box when the insertion point is to the right of a function name in a formula. |
Ctrl+A |
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Insert argument names and parentheses when the insertion point is to the right of a function name in a formula. |
Ctrl+Shift+A |
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Insert the AutoSum formula |
Alt+Equal sign ( = ) |
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Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column |
Ctrl+E |
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Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected. |
F4 |
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Insert a function. |
Shift+F3 |
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Copy the value from the cell above the active cell into the cell or the formula bar. |
Ctrl+Shift+Straight quotation mark (") |
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Create an embedded chart of the data in the current range. |
Alt+F1 |
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Create a chart of the data in the current range in a separate Chart sheet. |
F11 |
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Define a name to use in references. |
Alt+M, M, D |
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Paste a name from the Paste Name dialog box (if names have been defined in the workbook). |
F3 |
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Move to the first field in the next record of a data form. |
Enter |
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Create, run, edit, or delete a macro. |
Alt+F8 |
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Open the Microsoft Visual Basic For Applications Editor. |
Alt+F11 |
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Open the Power Query Editor |
Alt+F12 |
Keyboard shortcuts for refreshing external data
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To do this |
Press |
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Stop a refresh operation. |
Esc |
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Refresh data in the current worksheet. |
Ctrl+F5 |
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Refresh all data in the workbook. |
Ctrl+Alt+F5 |
Other
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Description |
Excel Shortcuts |
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1. To create a new workbook |
Ctrl + N |
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2. To open an existing workbook |
Ctrl + O |
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3. To save a workbook/spreadsheet |
Ctrl + S |
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4. To close the current workbook |
Ctrl + W |
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5. To close Excel |
Ctrl + F4 |
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6. To move to the next sheet |
Ctrl + PageDown |
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7. To move to the previous sheet |
Ctrl + PageUp |
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8. To go to the Data tab |
Alt + A |
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9. To go to the View tab |
Alt + W |
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10. To go the Formula tab |
Alt + M |
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11. To edit a cell |
F2 |
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12. To copy and paste cells |
Ctrl + C, Ctrl + V |
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13. To italicize and make the font bold |
Ctrl + I, Ctrl + B |
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14. To center align cell contents |
Alt + H + A + C |
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15. To fill color |
Alt + H + H |
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16. To add a border |
Alt + H + B |
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17. To remove outline border |
Ctrl + Shift + _ |
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18. To add an outline to the select cells |
Ctrl + Shift + & |
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19. To move to the next cell |
Tab |
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20. To move to the previous cell |
Shift + Tab |
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21. To select all the cells on the right |
Ctrl + Shift + Right arrow |
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22. To select all the cells on the left |
Ctrl + Shift + Left Arrow |
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23. To select the column from the selected cell to the end of the table |
Ctrl + Shift + Down Arrow |
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24. To select all the cells above the selected cell |
Ctrl + Shift + Up Arrow |
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25. To select all the cells below the selected cell |
Ctrl + Shift + Down Arrow |
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26. To add a comment to a cell |
Shift + F2 |
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27. To delete a cell comment |
Shift + F10 + D |
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28. To display find and replace |
Ctrl + H |
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29. To activate the filter |
Ctrl + Shift + L Alt + Down Arrow |
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30. To insert the current date |
Ctrl + ; |
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31. To insert current time |
Ctrl + Shift + : |
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32. To insert a hyperlink |
Ctrl + k |
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33. To apply the currency format |
Ctrl + Shift + $ |
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34. To apply the percent format |
Ctrl + Shift + % |
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35. To go to the “Tell me what you want to do” box |
Alt + Q |
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36. To select the entire row |
Shift + Space |
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37. To select the entire column |
Ctrl + Space |
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38. To delete a column |
Alt+H+D+C |
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39. To delete a row |
Shift + Space, Ctrl + - |
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40. To hide selected row |
Ctrl + 9 |
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41. To unhide selected row |
Ctrl + Shift + 9 |
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42. To hide a selected column |
Ctrl + 0 |
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43. To unhide a selected column |
Ctrl + Shift + 0 |
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44. To group rows or columns |
Alt + Shift + Right arrow |
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45. To ungroup rows or columns |
Alt + Shift + Left arrow |
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46. To group pivot table items |
Alt + Shift + Right arrow |
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46. To group pivot table items |
Alt + Shift + Right arrow |
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46. To group pivot table items |
Alt + Shift + Right arrow |
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50. To create a pivot chart on a new worksheet |
F11 |
